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How To Organise a Successful Hybrid Event

How to organise a successful hybrid event

What is a hybrid event? How do I organise a successful hybrid event? How do I keep everyone talking after the event? A hybrid event attracts both in-person and virtual attendees, increasing the global reach of the event. The event takes place in a physical location but also uses streaming equipment for virtual attendees. The opportunities are endless. Hybrid events can be used to host conferences, exhibitions, small business meetings, you name it, hybrid is the way. Click here to find out everything you need to know about hybrid events. Let’s jump right into organising a successful hybrid event!

How to plan a hybrid event

Hosting a hybrid event is almost the same as hosting two separate events. Both in-person and virtual aspects of the event need planning with attention to detail.

Live Audience

Start with finding the right venue. Your venue will reflect the type of event you’re hosting. This is something that needs to be planned and organized in advance. Critical factors such as location, accessibility, and design will determine the tone and first impressions of the event. Make sure your attendees leave with a positive experience. It is important to consider factors such as transport links, car parking, overnight stays, and prices. These will be the deciding factors of your attendees and determine the turnout of your event. With all things considered, it is often good to have some surprises within the event to create a WOW factor and keep attendees engaged and keen to visit another event of yours!

Virtual Audience

Having the best equipment is key to hosting a hybrid event so that your online attendees are given the best experience. This will also avoid any technical issues. No one wants to attend an unorganized event with technical issues! Make the most of technological advancements and ensure you’re using the highest quality audio and video to give the best experience. Stand out by using technology to make it an event to remember. Offer plenty of networking opportunities for your audience as this is what events are all about. Involve chat boxes and meeting rooms to encourage engagement and involvement

How to make a hybrid event truly memorable on the day

Creating an unforgettable experience for your audience should be the main focus of your event. This can only be achieved by applying attention to detail to every aspect of the event. Here are a few of our favourite tips:

  • Create a friendly, welcoming atmosphere
  • Use the highest quality equipment
  • Tailor the content for both live and virtual attendees
  • Keep content engaging
  • Eliminate potential distractions
  • Provide value

To Conclude…

Hybrid events are the best way to have the best of both world with in-person and virtual attendees! Guests from the other side of the world can attend without spending a fortune on travel, as well as having guests attend to a physical location where they can interact and network with others. Doesn’t this sound ideal? Live, in-person events will never go out of style, but it never hurts to have a backup plan. Make hybrid events yours. Are you ready to host an epic event that’s guaranteed to keep your guests talking? Get in touch with our team today!

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