Are you planning an end-of-year business conference? With many components to fit together, balancing the needs of delegates, speakers and contractors make for a demanding environment to manage. Hosting a conference can be intimidating and stressful. But it doesn’t have to be! With some tips on how to organise and execute a great business conference, it can be energizing and a great way to boost your business and career! Whether you are planning a virtual, in-person, or hybrid conference, you can make it one to remember! Following a step-by-step guide to planning a business conference can make your life easier whilst ensuring a successful event! Here are some of our best tips to host a conference to remember… 

Plan in advance 

This is the first step to hosting a successful business conference. These things can take months to organise therefore leaving enough time to plan these events is crucial. Booking a venue or renting equipment can have long waiting lists, so be prepared! These things take time! You should also allow room for any adjustments so that things aren’t left last minute. No one wants to attend an unorganised event!

Set a budget 

It is important to set yourself a budget before booking any venues or deciding on the size of your conference. Whether you’re hosting a small business conference for a startup or a large end-of-year conference for a well-established business, setting a budget is one of the first steps you must take before hosting a conference. There are many things that make a great conference; location, speakers, entertainment, catering etc. These elements will contribute to the success of your business conference, but also contribute to the costs of your event. A great way to budget for your conference is to set two or three budget plans and work out which one will make your conference most successful. 

Plan the size of your conference 

Once you have set a budget for your event, you can work out how many people you can invite to your conference. The size of your conference will determine the size of your venue and include the costs of catering, staff, and equipment needed e.g., microphones. Once you have decided on how many people will be attending, you can work out how long your conference will be and the time of the event can be decided.  

Choose your location and venue 

Deciding on a location for your business conference can determine the number of attendees and the overall success of your event. You should consider the size of your venue and the facilities that are present. You should also consider the surrounding location including access to hotels, the variety of restaurants, and public transport in the area. These factors will play a part when people are deciding whether to attend your conference or not, therefore take time considering these elements as they are crucial to the success of your event! 

The content of your conference  

Last but not least, you must plan the content of your conference. There is no point in planning a well-organised event in a great location with a spectacular venue if you have not planned any content for your conference. In many fields, speakers are the stars of the conference and will attract people to attend the event. No matter what your niche is, having speakers at your conference will add to the success of your event and keep your guests entertained and excited throughout the conference.  

To Conclude… 

Planning a conference doesn’t have to be so difficult and stressful if you stay organised and follow these simple steps. Organising a business conference can really elevate your career and business, you do not want to miss out on a great opportunity to excel in your organisation! If you are looking to plan an end-of-year business conference, make it one to remember by getting in touch with one of our team today!